Find appointments and add emailed invites to your calendar with Gemini in Gmail
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- by Christoph Schwaiger (Tom's Guide)
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Evidence: Article or interviewA newsletter, journalist or interview account of what happened.
Context: Prompt guide: a shared prompt, not a record of a completed task.
Beginner-friendlyNo logins, payments or coding needed. Low risk: paste the prompt and you should get something useful.
Outcome
Tom's Guide's Christoph Schwaiger walks through using Gemini in Gmail (a paid feature at the time) to declutter an inbox, including asking 'Search through my emails, when is my next dental appointment?' to fish out forgotten appointment details, and 'Create an event in my calendar based on this email' for invitations that arrive as emails rather than calendar invites. It's a how-to guide, not a report of results.
Agent
Prompt Original prompt
Exact prompt as published in the source.
Search through my emails, when is my next dental appointment?
Optional stronger version
Our rewrite with extra checks. The poster didn't test it.
Run this task now, exactly as written below. Everything you need is here, so start straight away and only stop if something required is missing or a rule below tells you to. Goal: Find upcoming appointments buried in my email and put any that are missing into my calendar. Fill in before running: - Email account: [Gmail] - Types of appointments to look for: [dentist, doctor, school, car service] - How far ahead to look: [e.g. next 3 months] Rules: - Search my emails for confirmations and reminders, and list each appointment with date, time, place and the email it came from. - Check my calendar and mark which ones are missing. - Only create calendar events after I confirm the list. - Don't reply to or delete any email. - Check facts that can change (prices, opening hours, dates, availability, rules) against the official source, and tell me anything you couldn't verify. - Flag any appointment whose date changed in a later email, and use the newest one. Output: A table of upcoming appointments, which are missing from my calendar, and the events created after my OK. You'll know it worked when: every upcoming appointment from my email is in my calendar with the right date and time. Before you finish: re-read my goal and constraints, check your answer against each one, and list anything you assumed or couldn't confirm.
Source
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