Turn a school-year calendar into draft Google Calendar events with Gemini

Posted: Feb 2, 2026 by Joshua Kaan (LinkedIn)
Last checked: Oct 17, 2026
Method:: How we verify

Evidence: Described by posterThe person describes what happened in words, without screenshots or video.

PartialThe source says it only partly worked, or had a significant problem a person had to deal with.

What went wrong: Gemini drafted and added the events after approval, but couldn't add other email addresses as guests.

Beginner-friendlyNo logins, payments or coding needed. Low risk: paste the prompt and you should get something useful.

Outcome

Instead of typing in the kids' school calendar for the next school year, Joshua Kaan gave Gemini the details. Gemini drafted the events and Kaan approved them. The one thing it couldn't do was add other people's email addresses as guests on the events.

Agent

Gemini

Prompt Recreated prompt

The source didn't share its exact prompt, so we wrote this from what it describes.

Run this task now, exactly as written below. Everything you need is here, so start straight away and only stop if something required is missing or a rule below tells you to.

Goal: Turn my kids' school calendar into Google Calendar events I can review before they're added.

Fill in before running:
- The school calendar as a PDF, photo or pasted text: [UPLOAD]
- Which child or school each date applies to: [NAMES]
- Which calendar to add them to: [CALENDAR]

Rules:
- Draft every event first and show me the full list before adding anything.
- Mark days off, half days and events clearly, with the child's name in the title.
- Use all-day events unless a time is given.
- If you can't do something (like inviting other people), tell me so I can do it myself.
- Check facts that can change (prices, opening hours, dates, availability, rules) against the official source, and tell me anything you couldn't verify.

Output: A list of draft events to approve, then the events added to my calendar.

You'll know it worked when: every school date is on my calendar and I didn't type a single one.

Try this in:

ChatGPT Gemini Used in source Grok

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Optional stronger version

Our rewrite with extra checks. The poster didn't test it.

Run this task now, exactly as written below. Everything you need is here, so start straight away and only stop if something required is missing or a rule below tells you to.

Goal: Turn my kids' school calendar into Google Calendar events I can review before they're added.

Fill in before running:
- The school calendar as a PDF, photo or pasted text: [UPLOAD]
- Which child or school each date applies to: [NAMES]
- Which calendar to add them to: [CALENDAR]

Rules:
- Draft every event first and show me the full list before adding anything.
- Mark days off, half days and events clearly, with the child's name in the title.
- Use all-day events unless a time is given.
- If you can't do something (like inviting other people), tell me so I can do it myself.
- Check facts that can change (prices, opening hours, dates, availability, rules) against the official source, and tell me anything you couldn't verify.
- After adding, list any dates in the source you weren't sure about so I can check them.

Output: A list of draft events to approve, then the events added to my calendar.

You'll know it worked when: every school date is on my calendar and I didn't type a single one.

Before you finish: re-read my goal and constraints, check your answer against each one, and list anything you assumed or couldn't confirm.

Source

https://www.linkedin.com/posts/joshuakaan_time-saver-this-weekend-instead-activity-7424142060770865152-f0h-

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