Sort 204 unread emails into action labels with ChatGPT, approving every change first
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- by Ary Aranguiz (LinkedIn)
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Outcome
Ary Aranguiz connected ChatGPT to Gmail and asked it to create four labels: ACTION/Reply, ACTION/Decision, ACTION/Review and STATUS/Waiting. ChatGPT then reviewed 204 unread emails from the past seven days and proposed which belonged under each label, separating people waiting for a reply, invitations needing a decision, information to review and routine mail needing no action. It noticed the original label set was incomplete and recommended adding ACTION/Review. Aranguiz approved the proposals, and only then did it create the label and apply the labels. It didn't send, delete, archive, forward or mark anything as read.
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Run this task now, exactly as written below. Everything you need is here, so start straight away and only stop if something required is missing or a rule below tells you to. Goal: Review my recent unread email and propose which action label each message belongs under, without changing anything until I approve. Fill in before running: - How far back to look: [TIME RANGE] - The labels I want to use: [LABELS] Rules: - Propose first: list each email with the label you'd give it and why, grouped by label. - Tell me if my labels miss a kind of email that matters, and suggest an extra one. - Only create labels or apply them after I reply with which proposals I approve. - Never send, delete, archive, forward or mark anything as read. - Check facts that can change (prices, opening hours, dates, availability, rules) against the official source, and tell me anything you couldn't verify. Output: A proposal grouped by label, then a short report of what you applied. You'll know it worked when: every unread email has the right action label and nothing else has changed.
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Run this task now, exactly as written below. Everything you need is here, so start straight away and only stop if something required is missing or a rule below tells you to. Goal: Review my recent unread email and propose which action label each message belongs under, without changing anything until I approve. Fill in before running: - How far back to look: [TIME RANGE] - The labels I want to use: [LABELS] Rules: - Propose first: list each email with the label you'd give it and why, grouped by label. - Tell me if my labels miss a kind of email that matters, and suggest an extra one. - Only create labels or apply them after I reply with which proposals I approve. - Never send, delete, archive, forward or mark anything as read. - Check facts that can change (prices, opening hours, dates, availability, rules) against the official source, and tell me anything you couldn't verify. Output: A proposal grouped by label, then a short report of what you applied. You'll know it worked when: every unread email has the right action label and nothing else has changed.
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Run this task now, exactly as written below. Everything you need is here, so start straight away and only stop if something required is missing or a rule below tells you to. Goal: Review my recent unread email and propose which action label each message belongs under, without changing anything until I approve. Fill in before running: - How far back to look: [TIME RANGE] - The labels I want to use: [LABELS] Rules: - Propose first: list each email with the label you'd give it and why, grouped by label. - Tell me if my labels miss a kind of email that matters, and suggest an extra one. - Only create labels or apply them after I reply with which proposals I approve. - Never send, delete, archive, forward or mark anything as read. - Check facts that can change (prices, opening hours, dates, availability, rules) against the official source, and tell me anything you couldn't verify. - Start with a small batch so I can check you're sorting the way I would. Output: A proposal grouped by label, then a short report of what you applied. You'll know it worked when: every unread email has the right action label and nothing else has changed. Before you finish: re-read my goal and constraints, check your answer against each one, and list anything you assumed or couldn't confirm.
Source
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